Physical Plant

Campus Fleet

Fleet Rental Policy

In an effort to improve communications and tracking of Vehicle Rental Request Applications we have incorporated the submission of MWSU Vehicle Request Application with our School Dude Work Order System.

All rental cars/vans/buses for University business should be reserved through School Dude. To reserve a vehicle through School Dude, go to the Physical Plant Website, click on the School Dude tab and click on the School Dude link located at the top of the page.  Use your MWSU Login assigned to you by IT.

Please provide the date(s) of travel and time you plan to pick up and return your vehicle in the description.  Select the budget code from the budget dropdown where you want the rental to be charged. If your budget code does not appear on the dropdown you will need to include the budget code in the description.   Select Transportation from the craft dropdown for a vehicle/SUV rental or Transportation Van/BUS for a 12-15 passenger van, mini bus or charter bus.  You will need to attach the completed MWSU Vehicle Request Application to the School Dude work order.  The scanned MWSU Vehicle Request Application is all we need, keep the original for your records.

Your budget code can be added to the School Dude Budget dropdown by sending an email to

All MWSU Vehicle Request Applications must have your supervisor’s signature and approval.  All car/van/bus requests need to be submitted at least two weeks prior to the travel date.

A confirmation email will be sent to the contact listed on the School Dude work order when reservation is received.

If the Physical Plant does not have a rental vehicle available, the Physical Plant will obtain one from another rental agency for the individual or the department.

Requests may be denied based on vehicle availability. Prompt notification will be given if there is difficulty filling a request.

Trips using a Fleet Driver

The department is responsible for providing the University Fleet Driver’s meal and lodging expenses, if applicable.

After the Trip

Chargebacks are processed monthly and charged to the Budget Code listed on the School Dude work order.  An email will be sent to the person listed as the contact on the work order indicating the closing of the work order.  The budget code and amount charged will be indicated in the Action Taken box.

Please contact Mark Zuptich at (816) 271-5631 or on his cell (816) 273-4260 if you have questions regarding vehicle rentals.

Vehicle Passengers Description         Driver Requirements               Mileage Cost
Mini   Bus Bus 7 – 28 Passenger           Bus 11 – 34 Passenger Handicap Accessible, Rear Luggage Storage University Fleet Driver $2.25/mile – driver and fuel included                                       $100.00 Minimum plus driver and fuel.
Charter Freight Line – 40 Passenger Coach – 55 Passenger Under luggage storage &  restroom University Fleet Driver $2.75/mile – driver and fuel included                                          $200.00 minimum plus driver and fuel
Rentals Car 4-door $29.00 per day plus fuel
Vans 12-15  Passenger Going rate through available rental company plus fuel