Physical Plant

Campus Fleet

Rental Car Policy Change

In an effort to improve communications and tracking of our Vehicle Rental Request Forms we are incorporating the submission of Vehicle/Bus Rental Requests with our Electronic School Dude Work Order System.

Effective Tuesday, August 1, 2017, all rental cars for University business should be reserved through the Physical Plant School Dude Work Order System. To reserve a vehicle through School Dude, go to the Physical Plant Webpage, click on Downloadable Forms and Information tab, the directions for completing a work order on School Dude is located at the top of the page along with a link to School Dude.

You need to include your budget information on School Dude where the rental will be charged. If your budget code is not on the School Dude budget list, please list it in the description and send an email to to request your budget code be added to School Dude. From the Craft drop down, select Transportation for a vehicle/SUV rental or Transportation Van/BUS for a 12-15 passenger van, mini bus or charter bus.  Please contact the Physical Plant Office at (816) 271-4417 if you have questions regarding School Dude.

You will still need to complete the MWSU Vehicle Request Application and attached it to the School Dude Work Order.  All MWSU Vehicle Request Applications must have your supervisor’s signature and approval before they will be accepted. All vehicle, van or bus requests need to be submitted at least two weeks prior to the travel date. A confirmation email will be sent through School Dude when reservation work order is received.

If the Physical Plant does not have a rental vehicle available, the Physical Plant will obtain one from another rental agency for the individual or the department.

Please contact Mark Zuptich at (816) 271-5631 or on his cell (816) 344-0441 if you have questions regarding vehicle rentals.

Vehicle Passengers Description         Driver Requirements               Mileage Cost
Mini   Bus Bus 7 – 28 Passenger           Bus 11 – 34 Passenger Handicap Accessible, Rear Luggage Storage University Fleet Driver $2.25/mile – driver and fuel included                                       $100.00 Minimum plus driver and fuel.
Charter Freight Line – 40 Passenger Coach – 55 Passenger Under luggage storage &  restroom University Fleet Driver $2.75/mile – driver and fuel included                                          $200.00 minimum plus driver and fuel
Rentals Car 4-door $29.00 per day plus fuel
Van Going rate through available rental company plus fuel


Requesting University Vehicles

  1. Complete the form titled MWSU Vehicle Request Application to reserve vehicles.
  2. Reservations will not be set until the completed Vehicle Request Application has been received by the Fleet Manager in the Physical Plant office.
  3. Requests may be denied based on vehicle availability. Prompt notification will be given if there is difficulty filling a request.
  4. All requests must have the supervisors’ signature and approval before it will be accepted.
  5. A confirmation e-mail will be sent to the applicant and supervisor when reservation is accepted.


During the Trip

The department is responsible for providing the University Fleet Driver’s meal and lodging expenses, if applicable.


After the Trip

Chargebacks are processed monthly against the department account number provided on the Vehicle Request Application.