After official notification of a grant award is received,
Finalizing the Grant:
- PI/PD sends copies of the grant award and all documentation to the Grants Office
- Finalizing any negotiations with the funding agency
- Obtaining signatures on the acceptance letter and returning it to the funding agent
- Providing copies of the acceptance letter and final proposal to Accounting Services, Jeanette Lorimor (jlorimor@missouriwestern.edu)
- Creation of a SCT Banner account form.
- Accounting creates Grant accounts. No work on the grant can be done until an account number is assigned and obtained through Accounting Services.
Grant Awarded:
- Starting the Project
- Governing Expenditures
- Account Reporting
- Reporting: Reporting procedures and policies vary based on the granting agency. For federal grants awarded by agencies like the National Science Foundation (NSF), the AOR (Authorized institutional Representative) completes the final annual report submission. The PI should share the annual report with the AOR no later than 3 working days prior to the submission due date. All reports and documents must be submitted to the OGSP. Accounting Services must also have a copy of any performance reports and the final report, if one is required.
- Status report
- Effort report
Use of Missouri Western logo, display of posters, etc. must go through Marketing & Communications:
(816) 271-4148
marketing@missouriwestern.edu
Contact the Office of Grants and Sponsored Programs if grant negotiations are required.
Once the PI/PD, department chair, and dean have been notified the award acceptance process has been completed, the Office of Accounting Services are contacted to create an account number and project activities may begin. The PI is responsible for initiating the creation of a SCT Banner account form. The Office of Accounting Services will work with the PI/PD for all financial requests and reports. The Office of Accounting Services maintains the accounting and budgetary systems at Missouri Western State University. This office provides timely, useful budget information, and services to all constituencies (e.g., general accounting, budgetary oversight, accounts payable, and treasury functions).
The OGSP and Accounting Services are now ready to do their part in monitoring your project. Keep in mind that the award is to Western, and the institution holds ultimate responsibility for programmatic and budgetary compliance within the grant award conditions. The PI is responsible for ensuring that grants follow the approved budget and do not overspend in any category. Expenses over allowed amounts will be billed to the originating department. Expenditures or purchase commitments for grant-funded or sponsored programs must be expended within the dates of the grant project period and require the approval of the Accounting office.
- Contact the Office of Grants and Sponsored Programs.