Registrar

Academic Probation and Suspension

The information listed below includes –

  • The probation and suspension policy as listed in the current University catalog;
  • Dates and deadlines for students who will be placed on academic probation or academically suspended at the end of the semester;
  • Guidelines used during the review of academic suspension appeals.

SCHOLASTIC PROBATION AND SUSPENSION

Students are placed on scholastic probation if the overall grade-point average (GPA) drops below 2.0. Students on probation may need university approval for their semester course schedule.

Students are placed on scholastic suspension if their overall GPA drops below the suspension GPA in the Table of Academic Standards which corresponds to the overall GPA hours, subject to the provisions listed below. To be placed on scholastic suspension a student:

  • Must have been on scholastic probation or suspension during the previous semester (including Summer); and
  • Must have a term GPA lower than 2.0.

Transfer students will be evaluated based on MWSU’s Academic Standards. If found to be on suspension, the student will be subject to MWSU policies as if the suspension had been earned at Missouri Western.

Table of Academic Standards

Overall GPA Hours* Probation if Overall GPA is less than Suspension if Overall GPA is less than

0-18

2.00

NA

19-30

2.00

1.50

31-45

2.00

1.60

46-60

2.00

1.70

61-75

2.00

1.80

76-90

2.00

1.90

91+

2.00

2.00

*Grades assigned as I, W, AU, CR or U are not included in GPA hours.

Appealing an Academic Suspension

Students who believe that the causes of their suspension merit special consideration may submit an explanation of circumstances, including supporting documentation, challenging their suspension. All appeals must be submitted using the online suspension appeal form. The deadline date for appeals is stated in the official notice of suspension that is sent to the current mailing address reported by the student. Appeals received after the deadline stated in the notice of suspension will not be considered.

The Academic Regulations and Standards Committee will review all appeals. The Committee may reinstate a student based on documented circumstances beyond the student’s control. It is the student’s responsibility to provide a clear narrative on the circumstances that caused poor performance and an explanation of how the adverse circumstances have been alleviated for the upcoming semester. Appeals which do not include supporting documentation will not be reviewed for suspension reinstatement.

Students who are suspended because their GPA is adversely affected by grades over ten years old may also petition for reinstatement immediately following notice of suspension. It is the student’s responsibility to complete the online Suspension Appeal form in which the GPA has been recalculated to include only grades earned within the last ten years. The ten years are to be calculated from the semester in which the student’s current suspension occurs. The Committee will review each suspension of this type on a case by case basis, considering all factors, and may reinstate students if the evidence warrants it.

If reinstatement is granted for any circumstances, the student remains on academic probation.

Furthermore, the suspension under appeal will remain on the student’s record as a suspension and will be counted as such.

Readmission After Suspension

Students placed on academic suspension may not attend MWSU for the time period indicated below unless the Academic Regulations and Standards Committee grants their appeal. A “semester” is defined as the Fall or Spring terms only.

First Suspension One semester

Second Suspension Two semesters

Third Suspension Four semesters

Fourth Suspension Eight semesters

Fifth Suspension Twelve semesters

Sixth Suspension Sixteen semesters

Students applying for readmission after completing the required suspension period must file a new application with the Admissions Office. Students readmitted after suspension will enter on academic probation unless transfer work raises their overall GPA to a good standing status.

Spring 2015 Academic Suspension/Probation Information and Deadlines

May 7, 2015 Grades will be posted and academic suspension/probation calculated.
May 8, 2015 Suspension letters will be mailed to the student’s current mailing address and emailed to the student’s Missouri Western email account.  Summer and Fall 2015 schedules will be dropped for students who are academically suspended.  Probation letters will be emailed to the student’s Missouri Western email account.  Students on academic probation should carefully review the Table of Academic Standards for GPA requirements.
May 27, 2015, by 9:00a.m. Deadline for students who are academically suspended to complete and submit an online Suspension Appeal form. Refer to the Guidelines for Review listed below regarding required appeal content.
May 27, 2015 Academic Regulations and Standards Committee meets to review academic suspension appeals.
May 28, 2015 Letters and emails are sent to the student’s current mailing address and the student’s Missouri Western email account with appeal results. Students who are approved for reinstatement may re-register in Summer and Fall 2015 classes online. Contact the Registrar’s Office for assistance.

Guidelines for Review of Appeals Submitted by Academically Suspended Students

When reviewing an appeal submitted by an academically suspended student, the Academic Regulations and Standards Committee must follow a procedure consistent with the current University catalog. The Committee may reinstate a student based on documented circumstances beyond the student’s control or because their GPA is adversely affected by grades over ten years old.

Each of the following must be satisfied for reinstatement:

  1. Determine if the student experienced circumstances beyond his or her control.
  2. Determine if these circumstances were actually the cause of the student’s poor performance.
  3. Determine whether the student has provided documented evidence supporting claims that such circumstances caused the poor performance.
  4. Determine whether documented evidence has been provided that these circumstances have been alleviated for the coming semester.
  5. Determine, based on the student’s past academic record, if he or she has a reasonable chance of success if reinstated.

OR

  1. Determine whether eliminating ten year old college credit from the student’s GPA calculation would alleviate the circumstances leading to their suspension.
  2. Determine, based on the student’s academic record and individual circumstances, if the student has a reasonable chance of success if reinstated.

Examples of conditions that would warrant an appeal might include a lengthy hospitalization or illness of the student, their spouse or child or the death of the student’s parent, spouse, or child. Appeals must be submitted using the online suspension appeal form and should be detailed and specific about how circumstances prevented good academic performance and how the adverse circumstances have been remedied for the next semester. The student must provide supporting documentation. For example, if the appeal is based on illness or accident, medical support should be included.