Instructional Media Center

Classroom Services Policies

Client Responsibility

Equipment is available to Missouri Western faculty, staff, and students for University related activities only. When ordering portable equipment for use, you will be asked if it is going to be used off-campus.  If so, the IMC must schedule those items that are insured specifically for off-campus use.

Equipment use is subject to the following:
By accepting this equipment: I agree that the equipment will be used for Missouri Western State University purposes only. This equipment is property of Missouri Western State University and the State of Missouri. Should it be damaged, lost, or stolen while in my possession, my department/recognized University group or I will be responsible for the costs, repair, and/or replacement that are not covered by insurance. Please keep the equipment secure. Keep the equipment away from extreme temperatures, direct sunlight, and liquids. Keep the equipment ventilation slots clear of obstructions. Place the equipment on a stable surface for use. Do not attempt to service the equipment yourself. Call 816-271-4395 for assistance.

Portable Presentation Equipment

All equipment and services are scheduled on a first-come-first-served basis.

It is in your best interest to schedule your needs as far in advance as possible.  Keep in mind, orders may be attempted up to 24 hrs prior to the need. Late requested items may need to be picked up from Classroom Services due to standing service obligations.

Classroom Services will do equipment deliveries, pick-ups, and setups during the following:

Fall/Spring Semester
Monday-Thursday:  7:45am-7:30pm
Friday:  7:45am-4:30pm
Saturday:  8:00am-12pm

Summer and campus breaks
Monday-Friday 8:00am-4:30pm.

Clients using portable equipment after 4:30pm or on weekends may be required to take the equipment with them and return it on the following workday.

Classroom service staff delivers portable equipment to all buildings on Missouri Western’s Campus if the weather permits.

If you wish to keep items longer than originally scheduled, please call Classroom Services as soon as possible. An extension is not always possible because of other requests for the equipment.

Certain insured equipment is available for off-campus use for Missouri Western work-related presentations only.

Special Events

For those who are not familiar with the rooms equipment a representative of a group must arrange for planning and training time prior to the actual event.

Scheduling equipment and/or technicians for seminars, workshops and special events require a fourteen working-day notice. The “pool” of staff and special equipment is limited.

Scheduling technicians less than 5 work days prior to the event will require an additional $25 fee.  However, there is no guarantee staff will be available.

If you require a technician for an event that is not directly class-related, you may be required to reimburse for technician time. (Example: Groups using Spratt Hall 101, Fulkerson, who require a technician, will need to reimburse for technician time to setup, tear down, and ‘operate’ an event.).

Problems With Equipment

Should IMC equipment fail, call 816-271-4395. Please do not attempt to fix the equipment on your own.

If the problem occurs during your class or event and you would like someone to come to fix the problem, please ask the Classroom Services staff to interrupt your class or event.

Unscheduled or emergency technical assistance that requires staff to come to the site without pre-scheduled technical support will be asked to approve or disprove an “Emergency or Unscheduled” fee for the support.  The “Emergency or Unscheduled” fee is as follows: 2 hours plus actual work site time. The minimum cost would be 2.5 (hours) x $10 = $25.