All administrators, staff, and faculty are expected to fully comply with the policies, protocols and guidelines outlined in this document. We appreciate your understanding and cooperation as we take steps to protect the health and wellbeing of our entire campus community.
Please stay home if you are sick. Please communicate directly with your immediate supervisor about your situation. If you have any questions about sick leave, paid time off, payroll, or other concerns, please contact Human Resources.
Any university employee receiving a confirmed diagnosis of COVID-19 should immediately notify the Office of Human Resources (Sara Freemyer) – Online Reporting Tool.
On Campus and Remote Work – Providing Excellent Educational and Student Services
- All employees will continue to prioritize providing excellent educational and student services regardless of whether they are working remotely or on campus.
- Services that can be provided safely in person on campus will continue to be provided face to face. Those that can be provided virtually as well will be provided in those additional formats (via phone, email, and various virtual platforms as suited to the context).
- Offices across campus will prioritize excellent communication to students about how to access their services in multiple formats, and where available face to face, how to do so safely.
Where We Work — Flexible Options
- In keeping with our guiding principles, to the extent feasible consistent with individual job responsibilities, and as approved by relevant supervisors, we will allow flexibility to work remotely during Fall 2020.
- Naturally, some jobs must be conducted on-campus and in-person. However, to the extent possible, reducing the number of people on campus (density) will assist us in meeting social distancing requirements, especially once students return for classes.
- Those who are able to work remotely and continue to provide quality support services to students during the academic year will likely continue to do so on either a full-time or part-time basis until restrictions are eased for larger gatherings.
- Those who may be required to quarantine at their permanent residence for 14 days due to exposure to a positive case, but who are well and able to work remotely, would be included here as those who have the flexibility to work remotely during that time, so long as their job is one that can be done from home.
Mindful of Higher Risks
According to the CDC, individuals with certain conditions may have a higher risk for COVID-19 infection.
Employees in higher risk categories should consider establishing remote work arrangements or taking other particular precautions within the workplace.
Higher risk conditions, according to the CDC, may include: older adults (aged 65 years and older), people with HIV, Asthma (moderate-to-severe), chronic lung disease, diabetes, serious heart conditions, chronic kidney disease being treated with dialysis, severe obesity, being immunocompromised.
On-Campus Work – Symptom Monitoring Requirement
- Employees who are working on campus must conduct symptom self-monitoring every day before reporting to work. Employees must be free of ANY symptoms potentially related to COVID-19 or have had evaluation and clearance by a health professional to be eligible to report to work. As indicated above, this is a matter of personal responsibility; no reporting or documentation is requested or required.
- At this time, these symptoms include one or more of the following:
- Cough, shortness of breath or difficulty breathing, fever above 100.4, chills, repeated shaking with chills, runny nose or new sinus congestion, muscle pain, headache, sore throat, fatigue, new gastrointestinal symptoms, new loss of taste or smell.
On-Campus Work – Working in Office Environments
- Employees should work with supervisors to be sure to maintain at least 6 feet distance from co-workers. In contexts where physical distancing is difficult, you should wear a face mask or face covering at all times while in a shared work space/room. Departments should assess open work environments and meeting rooms to institute measures to physically separate and increase distance between employees, other coworkers, and students.
- A mask or face covering is not required if you are working alone in a confined office space.
- If you work in a small office, no more than one person should be in the same room unless the required 6 feet of distancing can be consistently maintained.
- In open office environments, by contrast, to the extent necessary, place visual cues such as floor decals, colored tape, or signs to assist others to know where they should stand while waiting to be assisted, etc. Masks/face coverings are recommended for any staff in a reception/receiving area where physical distancing is difficult to maintain.
On Campus Work – Meetings
- Virtual meetings are encouraged. Because many employees will be working remotely, and because meeting in groups increases the risk of viral transmission, the “default” option should be to hold meetings in whole or part using the extensive range of available collaboration tools (e.g. Zoom, Google Hangouts, Microsoft Teams, telephone, etc.).
- In person meetings are subject to the restrictions of local, state and federal orders, assuming individuals can still maintain 6 feet of separation for physical distancing requirements.
On Campus Work – Break Rooms / Shared Spaces
- Physical distancing should be maintained in any break rooms or other shared or common spaces.
- Use of such spaces is subject to the restrictions of local, state, and federal orders.
- Use of shared utensils for serving food, etc., is discouraged.
- High touch surfaces should be disinfected regularly by those using the space. Self-serve cleaning products will be provided for this purpose by the University.