Conferences and Special Programs

Boy Scouts Merit Badge College - March 15, 2014

Category: Uncategorized
4 March 2014, Comments: 0
Registrations will be accepted November 1, 2013 through January 10, 2014. Space is limited – only the first 400 scouts and adults will be accepted. REGISTRATION IS CLOSED – NO MORE REGISTRATIONS WILL BE ACCEPTED.

WHEN: Saturday, March 15, 2014

  • Check-in: 9:00 a.m. – Potter Theater
  • 1st Session: 9:30 a.m. – 11:30 a.m.
  • Lunch: 11:30 a.m. – 12:30 p.m.
  • 2nd Session: 12:45 p.m. – 2:45 p.m.
  • Dismissal: 3:00 p.m.

Presented by the Pony Express Council and Missouri Western State University


Registration Form

Welcome Letter

Badge Prerequisites

Each year our Merit Badge College offers an excellent program, with highly qualified instructors and state-of-the-art facilities. Our intentions are to continue to grow and improve for the benefit of our Scouting community. Please read the Registration Form carefully! It is essential that we have contact information for the Leader in Charge that will be attending the Merit Badge College. Also, the contact email will be the one that receives, AND IS RESPONSIBLE FOR DISTRIBUTING, confirmation and prerequisite information to the individual Scouts.

This year, over 25 Merit Badges will be offered that can be either partially earned or completed the day of the event. Please read the Merit Badge Book associated with the Merit Badge that you are interested in – not all can be completed at Merit Badge College. As in the past, Scouts will be able to enroll in two separate classes (or one all-day class), and enrollments will be awarded on a first-come, first-served basis. Registration forms give the Scouts the opportunity to list their choices, and every effort will be made to award them in the order requested. There are 5 spaces listed – 1st Eagle, 2nd Eagle, Non-Eagle, Non-Eagle and Non-Eagle choices. Each Scout will be awarded one Eagle and one non-Eagle choice – or two non-Eagle choices – or the 1 all-day class, as available.

Scout Preparation: Most Badges require prerequisite work. If this work is completed and presented to the counselor in class, the Scout should be able to complete the badge. Unfinished badges must be completed at home by contacting an approved District Merit Badge Counselor. Blue Cards are NOT used at this Merit Badge College. All badge record sheets must be left with the counselor the day of the event. These will then be sent to the Pony Express Council Office and then forwarded to the Troop leader. Leaders should make sure each Scout has completed the pre-work and has it with them the day of the class. Please mark all materials with the Scout’s name, Troop number and phone number.

Registration Preparation: registration information will be available in our office, via email, or on our website. Please register by unit, with all members of your Troop on the form. If you are an independent Scout or your Troop is not attending, you may register, along with an accompanying, registering adult, on your own. Registrations will be accepted starting November 1, 2013, but the final deadline is Friday, January 10, 2014. All registrations must be prepaid and made in person or by mail to the address on the registration form. No fax or phone registrations will be accepted. Only cash or check payments will be accepted and please make checks payable to: Missouri Western State University. Confirmation of all classes and a list of prerequisites will be sent to the designated leader after the registration process has been completed. Again, the email address listed on the registration form is the one that will receive the Troop confirmations – it is YOUR responsibility to distribute that information to the individual Scouts – and they should not begin their prerequisites until they receive their confirmations. The sooner you get your registrations in, the sooner you will receive your confirmations and the sooner Scouts can begin their prerequisites.

Preregistration and payment are required. Once registration is confirmed, we cannot accommodate any changes or refunds after February 3rd. Substitutions within the Troop rosters will be permitted ONLY if the Merit Badges selected have not changed and the prerequisites have been completed. It is the Scout’s responsibility to make sure the counselor knows his name and that he has replaced someone from within the Troop to ensure he gets proper credit for attending the class.

Scouts: $20.00 – Includes two classes (or one all-day class), hot lunch, registration and participation patch.
Adults: $10.00 – Includes registration, hot lunch and participation patch.

Spending a Saturday with your Scout: PRICELESS!

Purchasing and awarding of any Merit Badges earned is the responsibility of the Troop. A hot lunch will be served in our cafeteria. Please indicate on your registration form (or email to me) any food allergies and/or religious restrictions and we will do our best to accommodate your requests. Parking will be free. Adults should park in the lot across the street from the Potter Fine Arts Building where check-in will begin at 9:00 a.m. There will be no opening ceremony, and we will accept no changes, so please arrive in time to get your Troop’s packet. Guides will be positioned with signs for the 1st session classes to get everyone on their way!


Each Troop MUST have at least two adult leaders present for the entire day. Adult leaders are asked to assist the counselor in checking prerequisite materials, recording class accomplishments, and maintaining the appropriate discipline and learning environment during the day. Adult assignments will be confirmed, along with the Troop registrations, and sent to Troop leaders. This is a position of responsibility for the event and your Scouts genuinely benefit from the assistance. We do not anticipate behavior problems; however, misbehaving will result in the Scout being excused from class and escorted to an adult from his Troop. We must have at least two adults per class and may ask that you switch classes to maintain this necessary ratio, and we ask that you inform the adults of their responsibilities prior to their arrival at Merit Badge College.
Security and safety requires Scouts be escorted to all classes by campus guides and not be allowed to go elsewhere on campus unless a Troop leader is present. The official Boy Scout Class A Uniform should be worn to help identify Scouts. Name tags will be provided and should be worn at all times.

Please inform us on your registration form (or email to me) if you have any Scouts or leaders with special needs that we should be aware of or that may require special accommodations.

We look forward to this opportunity of serving the Scouting community. Our staff will be available for the entire day for your questions, ideas, suggestions or problems. Please do not hesitate to contact either of us before, during or after the event. We are here to make the day go smoothly!

Alicia Otto, Administrative Assistant, Conferences & Special Programs
(816) 271-4110 –

Patty Kuechler, Director, Conferences and Special Programs
(816) 271-4115 –

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