Business Office

Eder Hall 104
816-271-4324

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Payroll Questions and Answers

  1. When are my pay dates, pay periods, submit deadlines, approval deadlines?
    1. Biweekly Calendar
    2. Monthly
    3. Student
       
  2. How do I record my vacation, sick and other benefit time?
    1. Biweekly: Enter hours on time record in Banner Self Service
    2. Monthly: Enter hours on Absence Report
       
  3. Where do I find the following forms?
    1. Absence Report
    2. W4’s: MO | Federal
    3. Voluntary Salary Deferral Agreement
    4. Direct Deposit
       
  4. How do I open my direct deposit pay information slip I receive in my email?
    1. Click here.
       
  5. If I lost or deleted my direct deposit pay information slip email where else can I get a copy?
    1. Regular Employee
    2. Student
       
  6. Why is Direct Deposit mandatory?
    1. Direct Deposit is one of Missouri Western’s efforts in going green, it is also the industry standard. Many businesses and universities require direct deposit, as does the federal government. Employees are able to receive their pay on the pay date without delays of having checks mailed, etc. With the addition of two more payroll cycles and the short turn-around of pay periods it is a change that simplifies the payroll process. It also eliminates the need for employees to hand out checks at the window and to be present on campus holidays to disburse checks.
       
  7. How do student and hourly employees enter time in Banner Self Service?
    1. Student Payroll
    2. Biweekly Payroll
       
  8. I can’t remember my PIN?
    1. You can contact the IT help desk at ext 4555 or Deatra Tyler at ext 4399
       
  9. I tried to enter my time in Banner Self Service and no time record is available to enter my hours?
    1. Have your supervisor contact Human Resources to ensure all paperwork has been filled out to set up your time records.
    2. Contact Payroll
       
  10. I forgot to start and enter my time into Banner Self Service?
    1. Click the appropriate link below and refer to #1
      1. Student
      2. Biweekly
         
  11. I entered my time in Banner but forgot to submit for my supervisor’s approval?
    1. Click the appropriate link below and refer to #2
      1. Student
      2. Biweekly
         
  12. I approved an incorrect time record?
    1. Click the appropriate link below and refer to #3
      1. Student
      2. Biweekly
         
  13. Time was entered on the wrong position and/or no time should have been recorded?
    1. Click the appropriate link below and refer to #4
      1. Student
      2. Biweekly
         
  14. The dates available for time entry are incorrect?
    1. Click the appropriate link below and refer to #5
      1. Student
      2. Biweekly
         
  15. I submitted my time record but I need to add more hours?
    1. Click the appropriate link below and refer to #6
      1. Student
      2. Biweekly
         
  16. I returned a time record for correction but the employee didn’t make the needed changes?
    1. Click the appropriate link below and refer to #7
      1. Student
      2. Biweekly
         
  17. How do I approve student/hourly employees time in Banner Self Service?
    1. Click here.
       
  18. What is Flex-Time?
    1. Flex-time is used when you work your normal 37.5 hours in a pay week (Sun-Sat) but your hours per day fluctuate
      1. Example: Monday 9 hours, Tuesday 7.5 hours, Wednesday 6 hours, Thursday 7.5 hours, Friday 7.5 hours = 37.5 hours total for week
         
  19. What is Comp Time?
    1. Comp Time is more than 37.5 hours in a pay week held for use in another pay period vs. dollars paid for overtime.
      1. Example: Monday 9 hours, Tuesday 7.5 hours, Wednesday 7.5 hours, Thursday 7.5 hours, Friday 7.5 hours = 39 hours total for week. The additional 1.5 hours would be entered as Comp Accrued on the Time Record then calculated in the payroll system at time and a half and placed in a bank such as vacation, 1.5 hours times 1.5 = 2.25 comp hours. The hours can then be used in another pay week in lieu of using vacation time. If time is not used with in 60 days the balance will be paid on a normal payroll cycle.
         
  20. Can I use comp time for vacation and sick leave?
    1. Comp Time can be used for any leave as long as the sick leave is not protected under the Federal Medical Leave Act (FMLA).
       
  21. When and how will I receive my W2’s?
    1. Federal guidelines for W2’s requires Missouri Western to have W2’s mailed and postmarked by January 31.
    2. An email will be sent for individuals to pick up their W2’s if they are available prior to January 31. W2’s not picked up will be mailed by January 31st.