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Request deadlines are: September 10, November 12, January 18 and March 3.
College Funds
First Level
Used to fund travel for faculty who are presenting refereed papers or posters or serving as an officer of a national or state organization. Faculty who attend conferences related to accreditation, and at the request of the department chairperson, will be funded at this level. The limit will be $1000 per person per academic year. Meal expenses are the responsibility of the faculty member.
Second Level
Funding for non-refereed presentations by faculty members. The request must be strongly endorsed by the department chair. Expenses, excluding meals, will be reimbursed up to $500 per faculty member per academic year.
Process:
- The faculty member submits a request to the department administrative assistant at least two weeks prior to date of travel. The request should include verification of paper acceptance, copy of the work to be presented, the source and amount of other funding for the activity, statement of the relevance of the activity to the department, a “Permission to Miss Class” form and a completed travel request. This process should be completed PRIOR to committing to a presentation or attendance at a conference. If all materials are included, it will then be forwarded to the Chairperson.
- The chair forwards the above materials to the Dean with a memo stating support or non-support. Darcy does a check at this time and the request is forwarded to the dean only if all materials are included.
- Travel requests will be reviewed with decisions being made by the Chairs Council shortly after each of the deadlines.
- Purchase requisitions for any pre-pay items (hotel, airfare, registration), including Procurement Card charges, are to be done through Darcy and need to be submitted at least two weeks prior to travel dates. She will then forward a copy to the department administrative assistant for their files. This applies to College funds only.
- A trip report must be submitted to the chairperson upon returning for inclusion in the monthly Board of Governors report and is required before reimbursements will be given.
- Within 45 days of return, submit a completed remittance voucher with ORIGINAL receipts to the department administrative assistant, it will then be forwarded to the dean’s office for signature. After 45 days, the unused funds will be credited back to the funding source.
Foundation Funds
Used for professional development, including attendance or active participation at professional meetings or for graduate courses leading to a terminal degree.
Process:
- For active participation at professional meetings the process is the same as for requesting College funds.
- For reimbursement of tuition for graduate courses leading to a terminal degree, please complete the form from the dean’s office. Reimbursement is not automatic and may not cover the total cost of tuition. Textbooks and mileage are not reimbursable. Reimbursed courses must be on the approved program of study. Submit a remittance voucher with verification of tuition and course grade to the chair. The chair forwards this request to the dean.
Vocational Funds
Used for professional development for faculty teaching vocational courses (Criminal Justice, Engineering Technology, Health Information Technology, and Physical Therapist Assistant).
Process:
- Same procedures apply to these funds as with College monies.
PLEASE FOLLOW THESE PROCEDURES CLOSELY.
FORMS MUST BE SUBMITTED PRIOR TO TRAVEL
IN ORDER TO RECEIVE FUNDING.
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