|
All requests are to be processed through the department Administrative Assistant and then forwarded to the Chairperson regardless of the source of funding requests. Requests need to be submitted at least two weeks prior to travel; however, this process should be completed PRIOR to committing to a presentation or attendance at a conference. Request deadlines are: September 8, November 10, January 16, and March 16.
Procedure for Funding Approval (must be turned in at least two weeks
PRIOR to travel date)
Submit request to Department Administrative Assistant
Must include the following information:
- Statement of activity
- Source of OTHER funding
- Copy of accepted work (i.e. paper acceptance, active participation verification)
- Travel Request Form (request will not be forwarded without this form)
- Estimate as closely as possible all expenditures
- No rental cars
- Mileage to a conference reimbursed at cost of airfare only
- “Permission to Miss Class” form (must be completed)
- This form states how classes will be covered due to your absence
Administrative Assistant will verify all information is included then forward to Chairperson.
Chairperson forwards the request to the Dean with a memo of support or non-support.
Items being paid by Procurement Card are to be approved by Darcy in advance.
Funding Reimbursement
MUST be submitted within 45 days of return! (after 45 days, the unused funds will be credited back to the original funding source)
The following items are to be turned in to the department administrative assistant, she will then forward to the appropriate office for signature. Failure to do so will delay the reimbursement process.
- Missouri Western Remittance Voucher (be sure to include home address and “G” number)
- All ORIGINAL receipts must be attached
- Trip Report to include the following:
- nature of trip
- information gained
- sources of other funding and amount awarded
Reminder: Remittance Vouchers submitted to the Dean’s office (if funded by the Dean) by close of business on a Monday will receive a reimbursement check after 1:00 p.m. the following Friday.
Please turn in all paperwork to the Department Administrative Assistant and
Chairperson as far in advance as possible.
Requests WILL NOT be processed if proper procedures have not been followed. |